How to void a check in 5 simple steps

Key takeaways:

• Voiding a check cancels it for payment but retains the bank details.

• Voided checks help prevent fraud and enable secure electronic transfers.

• Dispose of voided checks securely by shredding or tearing them.

What is a voided check?

A voided check is also called a cancelled check. It's typically marked with the word "VOID" written across the front, preventing it from being mistakenly used for a transaction.

Voiding a check makes it no longer valid to make a payment or withdraw funds. However, you can usually still reference the routing and account numbers to set up direct deposit or electronic payments.

5 steps for how to void a check

Voiding a check is generally a straightforward process. Here are the steps to take:

1. Get a blank check and a black or blue pen.
2. Write "VOID" on the front of the check. Use bold letters to ensure it's easily recognizable.
3. While not a requirement, people may also choose to draw diagonal lines to form an “X” on the front of the check.
4. Ensure the markings are clear, making the check unusable for financial transactions while still displaying account details.
5. Note the voided check number in one’s checkbook to maintain accurate records.

Reasons to void a check

Several situations may necessitate the voiding of a check. Common reasons include correcting errors on a check, setting up direct deposit, establishing automated payments, or ensuring secure fund transfers.

To fix an error

Mistakes sometimes occur when writing checks, like incorrect amounts, payee names, or dates. Instead of trying to alter the check, which could cause confusion or rejection, it's best to void the check entirely and write a new one with the accurate information.

To set up direct deposit

A voided check can help when enrolling in direct deposit. Employers, government agencies, or other entities may require bank account information to deposit funds directly into an account. Providing a voided check ensures accurate details, like the routing and account numbers, are transmitted without error.

To set up automated payments

Entities like utility companies, mortgage providers, insurance agencies, or landlords may require someone’s bank information for automatic payments. A voided check ensures an accurate record of routing and account numbers and minimizes the risk of payment errors.

To receive or transfer funds

Voided checks can also be used to receive or transfer funds, like:

• Receiving government benefits or tax refunds

• Transferring money between bank accounts

• Linking accounts with third-party financial services

• Accessing funds without a bank account

How to dispose of a voided check

Since checks contain sensitive financial information, there are security factors to consider, especially when disposing of a voided check. Consider the following safety aspects when using voided checks:

• Shred or tear: Use a shredder or manually tear the voided check into small, confetti-sized pieces. This can help make sensitive information unreadable.

• Avoid public trash bins: Throwing voided checks in public trash bins can pose a risk, as they may be accessible to identity thieves.

• Secure disposal services: If someone is concerned about security, they could use professional document disposal services that specialize in securely destroying sensitive documents.

• Destroy, then discard: Given that checks contain sensitive bank details, don't just throw away a voided check. It's best to shred or destroy the check to protect personal information.

Best practices when voiding checks

While voiding a check is straightforward, here are some best practices to keep in mind:

• Share only with trusted entities: When providing a voided check, ensure it’s shared only with authorized and trusted individuals or organizations. Verify the legitimacy of the request before handing over any financial information.

• Protect personal information: Be cautious about sharing any personal information written on the voided check, such as name, account number, and routing number. Share this information only when necessary and through secure channels.

• Regularly monitor accounts: Keep a close eye on bank statements and account activity to detect any unauthorized transactions promptly.

• Report lost or stolen checks: If a voided check is lost or stolen, notify the bank immediately so they can take appropriate measures to protect the account.

• Don’t partially void a check: Ensure the word "VOID" is clearly and completely written across the entire check. If you don't write across the whole check, it can leave it vulnerable to being misused.

• Record voided checks: Note the voided check number in a check register or personal record. This helps maintain accurate records and track account activity.

Monitor your finances with PayPal

Knowing how to properly void a check is a valuable financial management skill.

Easily monitor transactions with PayPal to track spending and gain a clear overview of financial activity. This level of insight is invaluable to safeguard account information.